Customize the “Track Changes” feature using the many options available.
#HOW TO REMOVE TRACKING IN WORD DOCUMENT HOW TO#
We will show you how to accept and reject changes. Once all changes have been made, each change must be reviewed. To make sure other reviewers track their changes, you can lock the “Track Changes” feature on. In this lesson, we will show you how to turn on the “Track Changes” feature and use the different views. We will show you how to accept and reject changes later in this lesson. This allows you to view all the changes in the document before making them permanent and choose to accept or reject each change. When you change a document with “Track Changes” turned on, every change you make to the document displays as a colored markup, each reviewer being assigned a different color.ĭeleted text doesn’t disappear – it’s crossed out and added text displays underlined. Versioning, Comparing, and Combining Documents.Restricting and Protecting Documents and Templates.Using Comments to Indicate Changes in a Document.Keeping Track of Changes Made to a Document.Using Templates to Ensure Common Layout and Formatting.This will avoid any overwriting that may be occurring. If this is what is happening, the solution is to make sure that each person uses a new document name before copying his or her copy to the network drive. When done (with unresolved changes), the document is copied to the network drive, overwriting the "more done" copy that was stored there before. The second person works on his copy but doesn't resolve all the changes. One person gets done editing her copy, resolving all the changes, and then puts it into a network drive for the rest of the office to use. This could happen in a networked environment-perhaps two people have copies of the document and are essentially working on them at the same time. The second possibility in Kathryn's case is that the changes have truly been resolved, but that the document is being overwritten by an older version of the document. (Assuming, of course, that they haven't made the same change to their privacy settings.) Thus, if your document has hidden markup, sending the document to someone else will cause that markup to be visible when they open it on their system. It should probably go without saying, that while you can change the privacy options on your system, you can't change them on someone else's system. Clear the Make Hidden Markup Visible when Opening or Saving check box.The Privacy Options of the Security Center dialog box. Click Privacy Options at the left of the dialog box.Word displays the Trust Center dialog box. Click the Trust Center Settings button.Click the Trust Center option at the left of the dialog box.In Word 2010 or a later version, display the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. If this is the problem, then it is probably a simple fix. If the changes have not truly been resolved (individually or collectively accepted or rejected), then the problem is related to the view changing from "Final" to "Final Showing Markup" when the document is reopened. So, there are two possibilities in Kathryn's case. The only reason to switch the view to "Final" is if you haven't resolved all the changes. Yet, there are no changes left because you've resolved them all. With that understanding, if you go through a document and resolve all the changes, there should be no need to change the view to "Final" as the only reason to use that view is to temporarily hide changes. If all of the changes are resolved, then there should be no difference between the two views ("Final Showing Markup" and "Final") because there is no longer any markup to show. When you turn it on, any edits you make are noted in the document as "markup." This markup is supposed to be visible on the screen, provided you are viewing the document as "Final Showing Markup." You can either temporarily hide the markup (change the view to "Final"), or you can get rid of the markup by resolving the changes (accept or reject them). Here is the way that Track Changes is supposed to work in Word. As a final step, she changes the view of the document to "Final" and saves it, but when the document is next opened, it has reverted to "Final Showing Markup"-and all the changes are back again. It seems that when a document has tracked changes, and those changes are eventually all accepted, they don't really go away. Kathryn is experiencing a problem related to Word's Track Changes feature.
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